PitchTrack outreach guide
Music outreach email examples you can adapt
The message should change with the recipient. Use these examples as a structure, not a reason to send the same pitch to everyone.
By PitchTrack team · Updated
A label demo
Lead with fit and make the listening route obvious. Check the label's submission rules before using this structure.
Fictional example. Adapt the details before sending.
Subject: Alex Rivers - two unreleased tracks
Hi Sam, I am Alex Rivers. Your recent releases made me think these tracks could fit your label. Listen privately: https://example.com/demo Both are unsigned. Happy to send more details if they are of interest. Thanks, Alex
A press or radio pitch
Make the date and relevance clear. Offer useful materials without attaching a large bundle someone has not asked for.
Fictional example. Adapt the details before sending.
Subject: Alex Rivers - Night Drive, out 20 November
Hi Maya, I am sharing Night Drive ahead of its 20 November release. Your recent coverage of independent electronic releases felt like a good fit. Listen: https://example.com/night-drive Press information and artwork: https://example.com/press Would you consider it for your upcoming coverage? Best, Alex
A booking enquiry
A booker needs a relevant proposal and enough context to assess it, not a generic request to listen.
Fictional example. Adapt the details before sending.
Subject: Alex Rivers - spring live dates
Hi Jordan, I am planning spring dates for my live electronic set and thought your programme could be a fit. Live clip and short biography: https://example.com/live I am available in April and May. Would it be useful to discuss an opening slot? Best, Alex
Turn a useful example into a template
Keep the repeatable structure in PitchTrack Templates. Replace the person's name, the reason for contacting them, dates and links each time. If you need automatic contact details in a broadcast, insert supported tags rather than leaving square-bracket placeholders in the message.